What Is Smart Workplace Automation And Why Do You Need It?

In a thriving business environment that constantly encourages the process of integrating technology in daily business operations, workplace automation is a vital tool that will transform your entrepreneurial goals.

Adjusting the company status quo is a tricky proposition for certain organisations, although it's a known fact that the Internet of Things (IoT) technology now plays a big part in maximising the efficiency of processes. From controlling meeting room temperature to productive document processing—Syncrow’s Smart Workplace Automation system offers a great platform to get started on modernising your workplace.

It's important to note that the streamlined process involves the use of modern computer equipment and various applications to create a proper workflow. Syncrow’s scalable and interactive platform allows for better company performance by the simplification of substantial tasks.

Read on to learn more about how Syncrow’s Smart Workplace Automation can ensure consistency and convenience in the workplace.

What Is Smartt Workplace Automation?

From booking meeting rooms instantly, ordering a warm cup of coffee to your desk without having to wait by the machine, to adjusting the lighting and mood of your space—workplace automation enables it all. It’s definite that workplace automation of processes is an integral part of productivity, however, organisations tend to overlook the importance of making mundane tasks more convenient. With the use of workplace automation, businesses can realise that time is money, and that investing in tech-driven solutions can enable results with fewer hiccups.

Syncrow uses Zigbee wireless technology to make sure your workplace adopts a routine that is less error-prone whilst making sure the employees are thriving with efficiency. In simpler terms, workplace automation is a process that goes beyond simplifying your day-to-day tasks. Instead, the combination of smart sensors, controllers and collaboration tools will ensure that your workplace is constantly evolving.

Components of Smart Workplace Automation

The way a smart automation system works is quite fascinating as the mere click of a button improves collaboration and management. The system consists of three significant components; IoT technology, smart devices and sensor technology.

• IoT Technology
  IoT technology is the centrepiece of a workplace automation system whilst governing all smart devices and sensor technology. Many devices are connected to a Smart Hub that runs on IoT, and the process of data gathering and programmed movement is done without human interference. For instance, with the Syncrow app, you can even schedule lighting and shading in conference rooms during a certain time of day.



• Smart Devices
  Smart devices consist of air quality control, smart lighting, blinds, alarm systems, doors, locks, CCTV cameras, and even smart coffee machines. These devices are coupled with sensor technology and IoT technology that works simultaneously altogether. For example, IoT and sensor technology gather data on temperature in a conference room, and adjust the air conditioning or heating system in accordance with occupancy, previous patterns and energy-saving purposes.



• Sensor Technology
  Light sensors, temperature sensors, motion sensors, humidity sensors, gas sensors and many other types of such technology are fused together with the other components to recognize any abnormalities or movement that require action to be taken.

How To Implement Workplace Automation

The use of technology can take time and effort to learn, and importantly, adapt to. Here are a few strategies you could follow to easily allow your employees and management to become accustomed to Smart Workplace Automation.

1. Decide What To Transform
By deciding which elements of your workplace need improvement, you can decide how and where your workplace needs a boost of productivity. Review every aspect of your workplace to see what could be made intelligent; for example, meeting rooms with smart lighting and presentation gear can greatly improve employee performance.

You can also study your workplace space and see how you can utilise it. For example, a conference room with magnificent, scenic views can use smart lighting, whilst the entrance and work booths can use smart locks and alarm systems.



2. Train Employees
When implementing a workplace automation system, it’s vital to review your workers and train them for fluent usage. Novel technology can be a bit daunting to use, however, conducting small workshops and training sessions on how to tackle the use of smart devices can prove helpful.

For example, teaching employees how to configure pre-determined actions in case of a fire or calamity which will prove useful in the long run. It’s better to educate your employees on how to operate remote control temperature, use the central application, monitor video cameras so that they don’t face any difficulties handling novel technology later on.



3. Learn About Integration
Integrating technology to smart devices requires a certain level of knowledge, expertise and effort. Contact an expert such as Syncrow, and work closely with your building's management to assess how you could install Smart Workplace Automation. There could be instances where the building is getting rid of its air conditioning systems, and consulting managers would be the best choice. Beware of security breaches and how to tackle them if alarm systems and locks are dismantled.

Benefits Of Workplace Automation

As well as process optimisation, workplace automation plays a large role in improving employee productivity.

Workplace automation can also be used to reduce operational costs in several ways, including;

• Energy Saving
  With Syncrow’s product offerings, a significant benefit would be a significant amount of energy savings. By analysing patterns of light usage and optimising switching/dimming times when not in use, a great amount of energy can be conserved. This way, you can reduce utility bills and appeal to corporate social responsibility (CSR) as a workplace too.
  
  Electricity conservation is a cost that a lot of businesses tend to spill their budget over. For instance, an intuitive and interactive system of lighting will automatically adjust indoor lighting based on the available natural light from outside.



• Optimum Productivity
  Preparing presentations affects the time it takes to set up and start meetings in conference rooms. With one click on the Syncrow application, the projector screen will automatically roll down, lights dim, whilst the sound system turns on and your presentation uploads. Cutting down time and costs on miniature tasks like this will ensure productive meetings that are less prone to error.
  
  Good lighting, comfortable temperature and maximum security allow employees to work in environments that they are comfortable with. With such digitised measures, you would create a workplace environment optimised for your employees to thrive.



• Tighter Security
  With the use of smart surveillance cameras and outdoor lighting fixtures, providing greater safety to employees will be easy. With Syncrow’s technology, you can access video footage of your workplace and keep tabs from anywhere around the world using a mere tap on an application. Access control systems can also be kept in place to make sure only employees are entering and exiting the building, and you will be notified of any unauthorised access.

Choosing The Best Workplace Automation System

Long gone are the days of manual control and inconvenience. Whether motivated by opportunities or competitive pressure, your business will almost certainly use intelligent automation in many, many areas of your operations very soon. So, how do you go about selecting the best Smart Automation system?

With Syncrow, you can expect articulate infrastructure, easy integration and installation to allow employees to work in the most productive manner. The potential for Syncrow’s automation tools to improve performance in your organisation is both broad and deep. By starting your automation journey now, you will gain a competitive advantage, achieve cost reductions, and improve the experience of everyone who relies on your company. Get in touch with our team, to learn more about how you can optimise your workplace with smart automation!